Chain of Custody Archive

Chain of Custody Archive

Lock Down File Version History

You can react to compliance requirements, and deal with the massive costs and outlays of human resources necessary to address them in an emergency, or you can actively manage them, far ahead of time, at a negligible cost, with almost no impact to your company resources.

Cofio has created a way for organizations to manage Archive and Chain of Custody requirements in an easy and policy driven environment that can be used as a single solution, or as part of a fully unified set of tools for end-to-end data management.

The need for electronic data compliance is cutting across all business types, all departments and all data sets, but particularly unstructured file data, such as human resource documents, accounting spreadsheets, and even multi-media file types, such as pictures, logos and movies.

Showing an established “Chain of Custody” for electronic files can be the difference between costly litigation, and walking away with a final “win”. Courts and auditors want to know if you can provide solid proof for the integrity of the primary data on your live file system, over time. An electronic “Chain of Custody” that is imposed upon the entire data lifecycle has never been available, until now.

Features and Benefits

Version Tracking

Visible Chain

In the image below, AIMstor uses Track to show the full file history with changes captured in the log, based on who made changes, what are exact changes, and when.

Changes are captured along the timeline using AIMstor's Version function. Restore of particular versions from any specific point in time can help maintain compliance consistency.

WORM File System

WORM File System: Legal, Financial, Medical Data

By implementing the Block function on a Path anywhere on your primary storage, such as a file server, AIMstor can create a Write Once, Read Many capability that can act as an active repository for data that must remain consistent from the exact time of its placement. Additionally, once data is there, you can also Track certain data within the WORM file system, providing a forensic audit trail of any views of the files.

For audits and legal reviews (Audit Hold, Legal Hold, Patient File Audit, Quarter End Report Hold, etc.) the ease of deployment of this WORM capability can go far in helping meet regulatory and compliance needs.

Search

Repository Search

The ability to search repository data via a wide range of definable parameters, such as file extension type, user, owner, and many others, and, the ability to browse past snapshot histories, is not just a great way to facilitate user level restore empowerment, it is also an important way for IT managers and users to understand the overall data itself.

The AIMstor architecture is built on top of search engine technology, allowing real-time Tag-Store-Index of all files and data. The unified metadata store provides a platform built for today, and the future.

Active Archive from Backup?

Because Cofio's AIMstor Repository provides many parameters for incredibly fast Search and Restore of files, it can be used quite easily as a disk-based Active Archive that provides fast "retrieval" of searchable files and file versions.

In the image below, AIMstor shows a full file history with changes captured along the timeline using Version. Restore of particular versions from any specific point in time can help maintain compliance consistency.